Top 10 Add-ons for Microsoft Outlook to Boost Data Privacy & Security

Summary: Outlook is preferred by many individuals and businesses for daily communications. As maintaining data security is a big challenge at today’s date, Microsoft Office 365 consulting services have enabled safe integration to various add-ons for Microsoft Outlook. These add-ons will ensure safety and guarantee protection from any potential threats. in this blog, Concetto Labs will bring forth ten excellent add-ons that boost data privacy amazingly. Each of the add-ons is used to enhance the safety features of Outlook as they provide unmatched security amenities for users throughout the globe.

Outlook is one of the most popular email applications throughout the world. Millions of users rely on Outlook to operate their regular communication. It is widely chosen for its excellent features, amenities, and add-ons, which make workflow much more seamless.

The biggest challenge in 2024 is data security while using any application. Microsoft 365 consultants have enabled several add-ons for Outlook, so users can enhance their data safety measurements.

What is Outlook Add-Ons

We introduce you to the wide range of possibilities of Microsoft add-ons for Outlook. These are basically advanced plugins that integrate with the application system to add a protective layer. It not only increases business potential but also boosts usual activities. The add-Ons improve overall security measurements.

Data security is something you cannot take risks with, no matter how harmless they seem. And standing at the present date, you can never have too much protection. We will discuss ten efficient add-ons Microsoft Outlook can be integrated with. Take a look!

10 Add-Ons to Boost Data Privacy & Security

1. DocuSign

This offers an efficient digital signature service, which allows users to sign and safely send any document. Also, DocuSign comes with several more security plus points

Features of DocuSign

• Encrypted Communication: This add-in secures communication and data using SSL/TLS encryption for both the sender and receiver.
• Document Encryption: DocuSign uses ASES encryption that protects document contents by ensuring that no one except for the sender and receiver can tamper with it.
• Controlling Documents: You can enable features like access control and document retention policies so that only assigned users can access the documents for a certain period of time.
• Audit Trail: Through DocuSign, you can have a record of details regarding who accessed a document, when they did it, and for what purpose. It ensures a safe environment for data security.
• Safe Authentication: The Outlook plugin uses multi-factor authentication for users, so only verified identities can have access to the documents.

2. Zoom

This is a video conference application that lets Outlook users schedule and join video meetings directly from the calendar. It also offers several security amenities to ensure the conferences remain confidential.

Features of Zoom

• Pin Protection: Zoom requires an authentic PIN code to let a user join a meeting through Outlook. Access is given to authorized persons only.
• Authentic Meeting ID: As an additional layer for safety, the Zoom add-in creates an authentic meeting ID for each conference.
• End-to-End Encryption: The add-in uses end-to-end encryption for meetings, making them confidential.
• Host Control: Zoom hands over the hosts a set of controls through which the person can mute or unmute attendees, disable screen sharing, or even remove attendees.

3. Evernote

This is a note-taking application that allows Outlook users to turn emails into notes. By integrating this Outlook plugin, you can access to email contents on several devices within a safe environment.

Features of Evernote

• End-to-End Encryption: The add-in uses Advanced Encryption Standard (AES) with a 128-bit key, which encrypts email texts. Data can be easily decrypted by anyone who has its access.
• Virus-Free Access: Evernote uses an anti-virus scanning engine that keeps the texts safe.
• Advanced Security Features: This Outlook add-in takes several more safety measures to ensure that data remains safe. It includes TLS, SSL, transport encryption, HSTS, DMARC policy, and cryptographically signed mail.

4. Mimecast

It is a security tool for email that erases any threats from spam, phishing, and malware. The Mimecast Outlook add-in enhances email safety for businesses and individuals, making communications protected.

Features of Mimecast

• Real-Time Risk Management: It scans incoming and outgoing emails for any possible spam or malware contents, and removes the threats before it has a chance to attack.
• URL Protection: It lets the users know that a URL may have content risks. In case, the user clicks on a potentially malicious link, Mimecast rewrites the URLs and scans it before redirecting the user to the website.
• Smooth Integration: It is one of the best Microsoft Outlook add-ons that can be integrated and deployed without any hassle. Its efficient compatibility makes Mimecast an easy choice for businesses.

5. Boomerang

Among all the add-ons to boost data and privacy security for Outlook users, this one offers effective features to enhance email management, increase productivity, and boost data safety.

Features of Boomerang

• Scheduling Emails: Users can schedule a specific time to send an email. When sensitive and confidential emails need speculation by several parties, this feature helps greatly.
• Follow-Up Reminder Feature: Boomerang can send reminders when user does not receive a response of an important email. This feature ensures critical communications don’t go overlooked.
• “Respondable” Feature: This feature uses an innovative algorithm that assesses your emails and gives real-time feedback showing if it will receive a response or not.

6. SendGuard

This add-in ensures email safety and productivity. It prevents mistakes by offering real-time alerts if you forget to attach a file or send the email to the wrong recipient.

Features of SendGuard

• Attachment Protection: SendGurad evaluates email language to check if an attachment is required. It reminds the users if they forget to do so by sending a warning message.
• Mistake Checker: This plugin includes a feature called “Check for Mistakes” that scans all mails to find common errors, missing subjects, and spelling errors.
• Secured Send & Reply: SendGuard prevents you from sending or replying to any email by mistake. It scans and re-confirms when you click on the reply or send button.

7. HushMail

Microsoft Office 365 consulting enabled several add-ons to secure emails. HushMail is one such add-in that integrates with Outlook seamlessly to encrypt emails.

Features of HushMail

• Send Encrypted Mails: You can encrypt emails along with the attached files to prevent any unauthorized parties from opening it.
• Receive Secured Emails: Any email you receive on Outlook will have a “.hush” attachment that will let you decrypt the secured email.
• Protected Communication: Sending and receiving emails with important attachments gets easier with this add-in as it keeps the contents safe from any safety hazards.

8. Keeper

This password management tool will be helpful in storing and auto-filling sensitive passwords. Keeper is an important add-in for businesses for data safety.

Features of Keeper

• Two-Factor Authentication: The two-factor authentication feature adds a protective layer to user accounts. It helps to avoid unauthorized access to emails.
• Safe Password Management: It lets the users store and manage passwords in a safe background. The login credentials and passwords remain secure in the digital vault of Keeper.
• Advanced Data Protection: It encrypts email attachments and enables secured file sharing. Keeper’s innovative audit trail features let you monitor activities and ensure compliance within the application.

9. Gpg4win

This is another email encryption add-in for Microsoft Outlook that prevents security threats. It offers technologically advanced security features to ensure you receive 100% safety.

Features of Gpg4win

• Safety Key Generation: You can easily generate a key pair to send and receive emails after integrating. One key is for your senders to encrypt the emails while the other is exclusively for you to decrypt them.
• Automated Encryption: If the recipient also has Gpg4win Outlook integration, any mail you send will get encrypted automatically using the recipient’s public key.
• Digital Signature: To add authenticity to your emails, you can generate a digital signature using this add-in.

Also Read : Top 12 Outlook Add-ons Every Fintech Analyst Should Use

10. Adobe Sign

This one is also a digital signature service provider that integrates with Outlook smoothly. It allows you, as a user, to sign and send emails safely.

Features of Adobe Sign

• Documents Encryption: This add-in encrypts all documents that are sent using this integration, making the contents safe.
• Access Controls: It provides an access control feature to users through which they can authorise who can access, see, and sign certain documents.
• Audit Trails: The add-in preserves audit trails for documents, which lets you know who has accessed it and when they did it.

Benefits of Integrating Add-Ons For Microsoft Outlook

• Advanced Authentication: Integrating add-ons will provide additional authentication methods, which include multi-factor solutions to secure access.
• Secure File Sharing: By using cloud storage add-ons, you will be able to share and receive files in a safer manner. It reduces the risks of data breaches.
• Compliance Monitoring: Outlook plugins ensure that email communications comply with supervisory requirements. It enhances secure auditing and handling of email contents.
• Threat Detection: Using add-ons will deter phishing attempts, and malware attacks by generating real-time scanning.
• Data Loss Reduction: Some add-ons monitor and control all information that is being shared via email.

Conclusion

These Microsoft add-ons for Outlook are so far among the most effective ones. These add-ons integrate with Outlook’s system seamlessly and streamline the workflow. By integrating any of these with your Outlook account, you will get enhanced security and complete data protection.